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Series 4000 - Personnel -Certified & Non-Certified

4115.3 - 1. Certified Personnel - A. Permanent Personnel - (5) Evaluation/Supervision - (b) Evaluation, Termination, and Non-Renewal of Athletic Coaches
Posted 09/01/2013 02:00PM

4115.3

Series 4000 – Personnel - Certified & Non-Certified 

1.   Certified Personnel

A.  Permanent Personnel

(5)  Evaluation/Supervision

(b) Evaluation, Termination, and Non-Renewal of Athletic Coaches

It is the policy of the Suffield Board of Education (the “Board”) that an athletic coach employed by the Board shall:

1)   Adhere to all Board policies, rules and regulations;
2)   Shall conduct himself or herself in a professional manner;
3)   Serve as a role model for students; and
4)   Demonstrate competence and proficiency in his or her role as an athletic coach of a particular sport. 

For purposes of this policy, the term “athletic coach” means any person holding (and required to hold) a coaching permit issued by the Connecticut State Department of Education who is hired by the Suffield Board of Education to act as a coach for a sport season.  This term “coach” under this policy shall include only coaches who have direct responsibility for one or more teams (including assistant coaches if they serve as a coach to another team (e.g., JV)), and the term shall not include other assistant coaches and volunteer coaches.

The Superintendent may adopt administrative regulations in accordance with this policy.

  1. Evaluations

    Pursuant to state law, the Board requires that an athletic coach employed by the Board be evaluated on an annual basis by the coach’s immediate supervisor.  An athletic coach shall be provided with a copy of any such evaluation.  Other assistant and volunteer coaches may be evaluated as directed by the Superintendent of Schools or his/her designee.

  2. Employment of an Athletic Coach

    Athletic coaches serve at the discretion of the Superintendent, and their employment in their specific coaching positions (e.g., basketball, golf) may be non-renewed or terminated at any time except as follows: 

    1. The Superintendent may terminate the employment of any athletic coach at any time:
      1. For reasons of moral misconduct, insubordination, failure to comply with the Board’s policies, rules and regulations; or
      2. Because the sport has been canceled.  If a decision to terminate a coach’s employment is made during the athletic season, the Superintendent shall remove the coach from duty during the pendency of any hearing conducted pursuant to this policy.
    2. If the athletic coach has served in the same coaching position for three or more consecutive school years, the hearing procedures set for the below shall apply.  The Superintendent may non-renew the employment of any such athletic coach by providing written notification of that action within ninety (90) calendar days of the end of the season. 

  3. Hearing Procedures:

    An athletic coach who has served in the same coaching position for three or more consecutive years may appeal any such non-renewal or termination decision (except if such decision was due to cancellation of the sport) to the Board of Education in accordance with the following procedures:

    1. The athletic coach must file a written appeal with the Board within ten (10) calendar days of the Superintendent’s written notification of non-renewal or termination.  Such appeal shall set forth the basis on which the athletic coach seeks review of that decision, and a copy of said appeal shall be sent to the Superintendent.  Failure to submit a timely written appeal shall constitute a waiver of said appeal opportunity.
    2. Within a reasonable period of time of its receipt of a written appeal of the Superintendent’s decision, the Board or a committee of the Board as designated by the Chairperson shall conduct a hearing to consider such appeal.  Reasonable notice of the time and place for such hearing shall be issued to the athletic coach prior to the commencement of the hearing.
    3. At the hearing, the athletic coach shall have an opportunity to present facts and support of renewal and/or reinstatement, and the Superintendent shall have the opportunity (but shall not be obligated) to present facts and evidence in support of the decision of non-renewal and/or termination.  For good cause shown, the athletic coach may call a limited number of witnesses to testify if there is a clear need for witnesses to present factual information (rather than simply expressing an opinion on the skill or competence of the athletic coach).  In any event, cumulative or redundant testimony shall not be allowed.
    4. The decision of non-renewal or termination shall be affirmed unless the Board determines that the decision is arbitrary and capricious.  The coach shall bear the burden of proof on this point.  
    5. Within a reasonable period of time following the hearing, the Board shall   determine whether the Superintendent acted in an arbitrary and capricious manner in making his/her decision not to renew and/or to terminate, and shall provide a written decision to the coach.  The decision of the Board shall be final.
Legal Reference:

Conn. Gen. Stat. § 10-222e

 

Policy adopted: November 20, 2012 SUFFIELD PUBLIC SCHOOLS
    Suffield, Connecticut

Download the PDF of this Policy

Download the PDF of the Suffield School District Coaches Evaluation Form

Suffield Public Schools 350 Mountain Road, Suffield, CT 06078
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