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Series 3000 - Business & Non-Instructional Operations

3542.43 - 5. Non-Instructional Operations - G. Auxiliary Agencies - (2) Food Service - (d) Operation - (iii) Charging Policy
Posted 09/01/2011 09:00AM


Series 3000 - Business & Non-Instructional Operations

5.  Non-Instructional Operations

G.  Auxiliary Agencies

(2)  Food Service

(d)  Operation

(iii)  Charging Policy

The goal of the food service program is to provide students with nutritious foods that will enhance learning.  The school nutrition program is an essential part of the education system and by providing good-tasting, nutritious meals in pleasant surroundings; we are helping to teach students the value of good nutrition.

The Board of Education (Board) has an agreement with the Connecticut State Department of Education to participate in one or more school Child Nutrition Programs and accepts full responsibility for adhering to the federal and state guidelines and regulations pertaining to these school Child Nutrition Programs.  The Board also accepts full responsibility for providing free and reduced price meals to elementary and secondary students enrolled in the District’s schools.  Meals are planned to meet the specified nutrient standards outlined by the United States Department of Agriculture for children based on their age or grade group. 

Although not required by law, because of the District’s participation in the Child Nutrition Programs, the Board approved the establishment of a system to allow a student to charge a meal.

The Board realizes that funds from the non-profit school food service account, according to federal regulations cannot be used to cover the cost of charged meals that have not been paid.

Moreover, federal funds are intended to subsidize the meals of children and may not be used to subsidize meals for adults (teachers, staff and visitors).  Adults are not allowed to charge meals and shall pay for such meals at the time of service or through pre-paid accounts.

“Alternate Meals” are not clearly defined in federal and state regulations.  The use of alternate meals refers to any meal served to a student that is different from the day’s advertised reimbursable meal.  Alternate meals are most often provided to those students who have forgotten their meal payment(s) or medium of exchange.

All Students
The District strongly discourages meal charges, but understands that an occasional emergency makes it necessary.  Students shall be allowed to charge up to 3 meals.  The student will be given the same reimbursable meal that other children are provided.  After charging 3 meals, the student shall receive written notification that the child will then be given an alternate meal consisting of one of the alternate meals shown in (d) below.  If a pattern of charging continues, attempts will be made to discuss the issue with the parents/guardians and encourage them to complete a free and reduced meal application,, if appropriate.

The District/school policy is as follows:

  1. all charges must be paid in 10 days
  2. students may not charge more than 3 reimbursable meals
  3. after the third meal, the school will provide an alternate meal consisting of one of the choices listed below:
    • Bagel with American cheese, milk and fruit OR
    • American cheese sandwich with milk and fruit
  4. parents will be notified and asked for prompt payment after 3 charged meals

The District uses an automated prepayment system, which allows parents/guardians to view their child’s meal account balance and purchases, receive low-balance notifications, as well as make deposits to their child’s school meal account.  Any student whose account has insufficient funds (i.e., is at the charging limit) and does not bring a meal from home may charge up to 3 reimbursable meals or any combination of meals up to the cost of 3 reimbursable meals.  When the charge limit is reached, an alternate meal will be provided as stated above.  This meal will not be charged to the student’s meal account.

This policy shall be included in the student/parent handbooks, placed on the District website, on the website of each school and published at the beginning of each school year at the time information is distributed regarding free and reduced price meals.

(cf. 3542 – Food Service)
(cf. 3542.31) – Free or Reduced Price Lunch Program

Legal Reference:

Connecticut General Statutes
10-215 Lunches, breakfasts and other feeding programs for public school children and employees
10-215a Nonpublic school and nonprofit agency participation in feeding programs
10-215b Duties of State Board of Education re feeding programs State Board of Education Regulations
Operational Memorandum #19-10, State of Connecticut, Bureau of Health/Nutrition, family Services and Adult Education
“Unallowable Charges to No-profit School Food Service Accounts and the Serving of Meals to No-paying Full and reduced Price Students”
National School Lunch Program and School Breakfast Program: Competitive Foods. (7CFR Parts 210 and 220, Federal Register, Vol. 45 No 20, Tuesday, January 29, 1980, pp 6758-6772


Policy adopted: June 7, 2011 SUFFIELD PUBLIC SCHOOLS



Suffield, Connecticut

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Suffield Public Schools 350 Mountain Road, Suffield, CT 06078
Central Office Phone: 860-668-3800 | Central Office Fax: 860-668-3805 |   Site Map

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